A digital document storage strategy is an essential tool for businesses looking to optimize workflows and automate manual processes. Apart from making the process more efficient the use of a document management system (DMS) can also help reduce costs by eliminating waste such as physical storage space and paper supplies.
A complete DMS will include cloud storage and branded portals that clients can access, eSignature capabilities, productivity apps, and integrations for business apps and security features that are bank-grade. PandaDoc offers these and other tools to help your team develop a paper-free workflow that meets the specific needs of every department, compliance requirements and customer expectations.
Software as a Service (SaaS) models are hosted centrally and allow users to license electronic data using a subscription. This central repository provides access to information from anywhere and at any point in time and eliminates the risk of silos that block communication and lead to confusion.
A well-organized document management system can also improve user experience by allowing employees to find the information they require whenever they require it. Instead of sifting through file folders or wading through long names of documents, search functions make it possible to enter a word or phrase into a system to instantly find the correct information. This could save employees time and improve productivity. The ideal document storage system must support different file types and provide several options for organizing files.